At the Meeting held on 21st May the PCC approved the following Privacy and Consent Forms which will be duly publicised and circulated.
Data Privacy Notice
1 Your personal data – what is it?
Personal Data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession. The processing of personal data is governed by the General Data Protection Regulation. (GDPR)
2 Who are we?
The PCC of St Hilda’s is the data controller (contact details below). This means that it decides how your personal data is processed and for what purposes
3 How do we process your personal data?
The PCC of St Hilda’s complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes:-
- To enable us to provide a voluntary service for the benefit of the public.
- To administer membership records
- To fundraise and promote the interests of the PCC
- To manage our volunteers
- To maintain our own accounts and records (including the processing of Gift Aid applications)
To inform you of news, events, activities and services running at St Hilda’s
4 What is the legal basis for processing your personal data?
- Your explicit consent so that we can keep you informed about news, events, activities and services and keep you informed about diocesan events.
Processing is necessary for carrying out legal obligations in relation to Gift Aid.
- Processing is carried out by a not-for-profit body with a religious aim provided:-
- The processing relates only to members or former members (or those who have regular contact with it in connection with those purposes);
2. There is no disclosure to a third party without consent
5 Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for pur
6 How long do we keep your personal data?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of your Parish Records” which is available from the Church of England Website (see below for link).
Specifically we retain electoral roll data while it is still current; Gift Aid declarations and associated paperwork for up to six years after the calendar year to which they relate; and Parish Registers (baptisms, marriages and funerals) permanently poses connected with the church. We will only share your data with third parties outside of the parish with your consent
7 Your rights and your personal data
Unless subject to an exemption under GDPR, you have the following rights with respect to your personal data.
- The right to request a copy of your personal data which the PCC of St Hilda’s holds about you;
- The right to request that the PCC of St Hilda’s corrects any personal data if it is found to be inaccurate or out of date;
- The right to request that your personal data is erased where it is no longer necessary for the PCC of St Hilda’s to retain such data;
- The right to withdraw your consent to the processing at any time;The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;The right to lodge a complaint with the Information Commissioners Office
- 8 Further Processing
- If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing
- 9 Contact detailsTo exercise all relevant rights, queries of complaints please in the first instance contact the Parish Administrator __Carole East________________Information Commissioners Office 0303 123 1113 https://ico.org.uk/global/contact-us/email/Church of England -https://www.churchofengland.org/search-results?keys=Keep+or+Bin
Your privacy is important to us, and we want to communicate with church members in a way that has their consent, and which is line with UK law on data protection. As a result of a change in UK law, we now need your consent to how we contact you. Please fill in the contact details you want us to use to communicate with you and return it to _______________________
________________________________ (Post Code)
By signing this form you are confirming that you are consenting to the PCC of St Hilda’s holding and processing your personal data for the following purposes
Signed __________________________ Date ______________________
APCM – Sunday 29th April 2018
Maryrose Thompson and Phyllis Lefevre were elected unopposed as Churchwardens.
The following persons were elected to the PCC – Marcelle Baluch, Julie Denby, Carole East, Margaret Finch, Marion Lees, Sally March, Dominic Parry, Andrea Smethurst.
Ken Mullen as a member of the Deanery Synod is a member of the PCC ex-officio.
Sheila Mullen has resigned as member of the Deanery Synod. Joe Walk was elected to take her place and as such is also a member of the PCC ex-officio.
Sides persons appointed were – Margaret Finch, Janet Clempner, Joyce McCarthy, Abigail Metzger, Andrea Smethurst, Marcelle Baluch, Irene Healy, Pat Lamb, Irene Hanbidge, Peggy Smith, Irene Egerton, and Stella Dalton.
Julie Denby was appointed as auditor.
The following Policies were presented for consideration at the PCC Meeting on 26/3/18
Policy on the Safeguarding of Adults in the Church
This Policy will be reviewed each year to monitor the progress which has been achieved.We recognize that everyone has different levels of vulnerability and that each of us may be regarded as vulnerable at some time in our lives.
- As members of this parish we commit ourselves to respectful pastoral care for all adults to whom we minister.
- We commit ourselves to the safeguarding of people who may be vulnerable, ensuring their well-being in the life of the church.
- We commit ourselves to promoting safe practice by those in positions of trust.
- The parish commits itself to promoting the inclusion and empowerment of people who may be vulnerable.
- It is the responsibility of each of us to prevent the physical, emotional, financial and spiritual abuse of vulnerable people and to report any such abuse that we discover or suspect.
- We undertake to exercise proper care in the appointment and selection of those who will work with people who may be vulnerable.
- The parish is committed to supporting, resourcing, training and regularly reviewing those who undertake work among people who may be vulnerable.
- The parish adopts the guidelines of the Diocese and the House of Bishops.
Each person who works with vulnerable people will agree to abide by these recommendations and the guidelines established by this church.
The Policy was endorsed by the PCC and duly signed by the Chairman and Church Wardens
Policy on the Safeguarding of children and young people at St Hilda’s.
This Policy will be reviewed each year to monitor the progress that has been achieved.
- As members of this church we commit ourselves to the nurturing, protection and safekeeping of all, especially children and young people.
- It is the responsibility of each one of us to prevent the physical, sexual and emotional abuse of children and young people and to report any abuse whether discovered or suspected.
- We recognise that our work with children and young people is the responsibility of the whole church.
- Our church is committed to following the policy and procedures published by the Diocese and the House of Bishops.
- The Parish will adopt good practice guidelines
Each worker with children and young people must undertake diocesan Safeguarding Training, know the guidelines and undertake to follow them. Each shall be given a copy of the Parish’s agreed procedures and good practice guidelines
The policy was endorsed by the PCC and signed by the Chairman and Church Wardens